Improve Your Recruitment Process with Talent Mapping [5 Templates]

Are you attempting to enhance your hiring course of through expertise mapping? Wish to know the way it works?

Expertise mapping is a contemporary answer utilized by hiring managers to optimize the hiring course of and effectively get the very best thoughts on board.

On this article, you’ll find out about expertise mapping, its function in recruitment, its advantages and challenges, and a number of the finest expertise mapping templates you need to use. 

Let’s dive in.

What’s Expertise Mapping in Recruitment? 

Expertise mapping is a robust recruitment technique utilized by modern-day recruitment groups to make sure they don’t sacrifice their top-tier skills simply to fill a task rapidly.

what is talent mapping

It entails discovering the proper expertise, assigning them the proper function, and retaining prime skills. Expertise mapping bridges the hole between an organization’s recruitment technique and enterprise objectives.

Nevertheless, expertise mapping relies on a long-term method and requires iterations as the corporate grows.

However for essentially the most half, it helps what you are promoting keep on the entrance by permitting your recruitment crew to proactively method prospects moderately than ready for them to method you. 

Advantages of Expertise Mapping

If you leverage expertise mapping appropriately, it can provide your HRs a number of advantages. Let’s see what these are.

#1. Create the Proper Pool of candidates

Expertise mapping helps you establish energetic and passive candidates with related ability units and expertise. Subsequently, permitting corporations to create a pool of pre-qualified and candidates will help safe prime expertise earlier than opponents.

#2. Make the most of Prime Skills Throughout the Group

Expertise mapping will not be solely about exterior recruitment technique. It’s additionally about what expertise treasure hides inside your group.

Earlier than outreaching exterior candidates, expertise mapping identifies top-performing staff inside your group. Simply so you’ll be able to develop their ability set sooner or later for any comparable management place.

Doing this protects your organization money and time and relishes a optimistic inbound work tradition.

#3. Diversify Your Expertise Hunt

Expertise mapping ensures range and inclusiveness in your recruitment technique. It gathers helpful insights into gender, age, and ethnicity demographics inside your focused expertise.

After you have the insights, you’ll be able to carry out an in depth outreach for certified candidates from each section of the society.

#4. Enhance Workforce Planning

Expertise mapping will help you make data-driven selections for higher allocation of obtainable sources.

The obtainable sources embody hiring new staff, conducting expertise and improvement drives, selling prime skills inside your group, and far more.

Principally, it ensures that you’ve got the proper individuals in the proper roles and on the proper time.

Expertise Mapping Challenges 

Expertise mapping isn’t any rocket science, nevertheless it does have some challenges.

#1. Time-Consuming And Costly

Analyzing tons of information may be overwhelming, making it tough to foretell future expertise wants. 

time consuming and expensive

It’s essential to look proactively for skills and assess your current expertise by amassing information in some ways like 360-degree suggestions, self-evaluation, monitoring KPIs and KRAs, or a mixture of those.

Nevertheless, you need to use ability evaluation instruments to establish ability gaps rapidly. However anyhow, you might want to put your brains into the information pool to refine prime skills.

#2. Wrestle In Amassing Dependable Knowledge

Knowledge assortment is an integral a part of expertise mapping and essentially the most difficult half.

tough to collect reliable data

You want an correct and dependable database to create an actionable framework for expertise acquisitions.

An absence of dependable information in your current expertise and information wants can result in:

  • Expensive hiring errors or flawed hiring
  • Incorrect predictions about expertise wants
  • Incapability to rent prime skills earlier than your opponents

Given the significance of information in expertise mapping, you have to have a set of KPIs and KRAs to make data-driven selections.

#3. Dynamic Enterprise Surroundings

Let’s face it; the market is dynamic and unsure on any given day. And so, your long-term evaluation and predictions may take a blow. Therefore, it’s tough to find out a long-term recruitment technique. But it surely’s not unattainable.

Let’s discover out how one can construct a dependable and sustainable expertise mapping technique in your group.

How one can Map Expertise: A Step-by-Step Information

Though the execution might differ for each firm, right here’s a step-by-step information to how expertise mapping usually works.

#1. Determine Your Organizational Targets and Expertise Wants

To start with, align your organization’s top-level executives to study extra in regards to the firm’s imaginative and prescient. Attempt to get the next questions answered from them:

  • What are your expectations from the corporate within the subsequent 5, ten, or twenty years?
  • What skills do you want on board to help these objectives?
  • Is your management prepared to speculate extra in your workforce?

After which comply with up with the leaders of each division to get a more in-depth take a look at the expertise wants. 

Get solutions to questions corresponding to:

  • What are the bottlenecks of each division?
  • How do you see the division construction altering?
  • Is the obtainable workforce able to reaching the targets you set?

When you’ve recognized your organizational objectives and expertise wants, it’s time to outline key information factors. 

#2. Outline Knowledge Factors

Your information factors usually rely in your expertise wants. Nevertheless, there are a couple of necessary information factors you require to begin your information mapping journey.

  • Job Description: They spotlight the tasks connected to a task – the required expertise, information, and expertise. So, create job descriptions for brand new job openings whereas updating the older ones.
  • Expertise Stock: Expertise stock lists all of your current workforce’s expertise, information, and {qualifications}. It includes exhausting expertise, comfortable expertise, and related certifications or levels. 
  • Worker Evaluate and Suggestions: Worker evaluations and survey varieties can usher in a variety of constructive information. They inform you about your crew’s strengths and weaknesses. 

#2. Assess Present Workers’ Efficiency

After figuring out the important thing information factors, you’re all set to evaluate your inside crew efficiency.

Now, there are a number of methods to do that, corresponding to:

  • Self-evaluation
  • 360-degree suggestions
  • Expertise take a look at

We really useful doing a 9-box-talent mapping

What’s it?

9 Field expertise mapping is an easy-to-use expertise mapping device that makes use of a holistic method to expertise appraisal. 

The device makes use of a 9-box grid chart through which staff are divided into 9 teams based mostly on their efficiency and potential. 

9 box grid

You should utilize this system to establish the strengths and weaknesses of your present staff. What’s extra, you’ll be able to section them based mostly on low, reasonable, and excessive efficiency.

This helps you determine your staff’ potential and leverage them as a substitute of hiring externally. 

Enterprise Insider Tip: Contemplate how one can construct current expertise moderately than purchase new expertise.

Thus, it’s necessary to doc your worker’s efficiency, and 9-box expertise mapping is the business’s favourite approach to take action.

#4. Peek Into Your Competitor’s Expertise Hiring Methods

Subsequent, take a sneak peek into your greatest opponents’ talent-hiring technique. Get an concept of what positions, expertise, or departments you lack as compared. 

We’re not asking you to repeat their technique, nevertheless it’s all the time good to know what your opponents are as much as.

In any case, they belong to the identical business, and if they’re doing higher than you, then you might want to work out how.

You may collect this data by researching your opponents’ expertise plans, recruitment instruments, job openings, worker retention methods, and extra.

Understanding your competitors provides you an higher hand in deriving a lean and efficient expertise mapping technique.

#5. Create a Database of Passive Candidates

Now that you’ve got recognized the potential expertise gaps, it’s time to fill within the expertise pool with passive candidates.

Passive candidates are those that usually are not actively in search of a job. To our shock, passive expertise makes up 70% of the worldwide workforce.

Gone are the times of the response-based recruitment type the place you solely begin looking for potential candidates when the necessity arises. 

So, making a pool of such expertise is essential for a robust expertise mapping technique.

You will need to maintain a proactive method to rapidly and simply onboard excellent candidates. 

#6. Develop a Expertise Administration Technique

So, till now, you may have a transparent understanding of:

  • What do you count on out of your staff?
  • The place does your expertise lie?
  • What are the talents or expertise gaps?
  • How will you entice, retain and align that expertise along with your organizational objectives?

It’s time to develop a talent-management technique based mostly in your expertise map information.

Your talent-management technique should be clear on three talent-mapping plans: acquisition, improvement, and retention.

In Truth, in keeping with a survey by McKinsey & Firm, the power to outperform opponents is carefully associated to the effectiveness of corporations’ talent-management methods.

Now that you’ve got a deep understanding of what expertise mapping is let’s take a look at some finest expertise mapping templates out there.


Smartsheet is SaaS software program providing a wealthy set of views, workflows, and studies to trace mission progress and handle workflows throughout the group.

Smartsheet’s software program helps you in expertise mapping with its three main units of templates:

30 Days – New Worker Onboarding Set

smartsheet new employee onboarding

The brand new employment onboarding set consists of:

  • Worker onboarding dashboard to trace the actions of recent worker onboarding course of underneath one dashboard
  • Actual-time monitoring of duties which can be in progress or have surpassed the due date

Worker Contact Listing Set

smartsheet employee contact list set

The worker contact record set consists of:

  • All-in-one dashboard containing an total abstract of staff’ information
  • Division-wise information reporting and information segmentation
  • A complete sheet of worker database with required information fields corresponding to image, title, date of rent, handle, division, contact no. and many others.

Company Hub Setup

And eventually, the powerhouse or the hub of the templates talked about above. With the Company hub template, you will get inter-linked to all of your smartsheet sources underneath one dashboard.

smartsheet corporate hub setup

Furthermore, in case you want to analyze your talent-mapping technique deeply, you need to use its division hub dashboard to view department-specific sources.

Smartsheets provide a 30-day free trial. So, you may have ample time to check the template’s superiority yourselves.


Creately is the world’s #1 work administration platform with diagramming and design capabilities.



  • The device has many professionally designed templates for organizational charts, ability inventories, nine-box grids, and many others., with a simple drag and drop performance.
  • You may migrate worker information from exterior sources or create customized databases. Plus, it has a two-way sync, so that you received’t must replace your information twice.
  • Built-in multi-user collaboration and video conferencing instruments to ease distant working and successfully conduct mass workshops and classes.

Creately is trusted by 8 Million customers and 1000s of groups starting from Intel, Netflix, and Fb to construct their expertise mapping technique.


Venngage is a freemium design device that helps corporates visualize their boring information with engaging, customized, and professionally designed visible aids.



  • An in depth library for shapes, fonts, and colour palettes to personalize your expertise.
  • For enterprises, it has a devoted model equipment to keep away from repeating work whereas enhancing different templates (solely obtainable with the paid model). 

Not like Creately, the expertise mapping template by Venngage gives fewer customizations. Nevertheless, it’s an incredible device with a lot to do with its freemium model.


Visme is a web-based information visualization device that helps enterprises create board-room-ready shows, move charts, and customized visible designs.



  • You get entry to hundreds of thousands of free designs with a number of enhancing instruments and widgets on the vertical sidebar enabling full customizations with a couple of clicks.
  • It gives customized visualization with interactive components like animation, hover results, pop-ups, and hyperlinks.
  • The visuals are simply downloadable in a number of codecs.

Undoubtedly, Visme’s expertise mapping template has much better customization choices than different instruments. Or else, It’s not straightforward to achieve the belief of 11.5 million prospects.


Pipefy is a robust freemium device that designs and automates enterprise workflows inside minutes.



  • Even inexperienced persons can create superior processes inside minutes
  • The drag and drop performance gives a seamless customization expertise
  • It’s absolutely built-in with CRMs, ERPs, and different current instruments

We really feel Pipefy has the higher hand in delivering your consolation with the required experience and straightforward processing.

Wrapping Up

This text has proven you why expertise mapping is integral to any recruitment technique. Whether or not you’re a recruiter, an HR skilled, or a expertise acquisition specialist, Expertise Mapping must be in your agenda. 

Nevertheless, not each enterprise has the satisfactory sources and time to map skills.

In case you are amongst these, we recommend hiring an exterior expertise mapping service. However, solely after being self-knowledgeable about what it’s and the way it’s strategized to align along with your firm’s long-term objectives.

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