Is Smartsheet a Viable Alternative?

Smartsheet is a contemporary undertaking administration software program with superior options that groups of all styles and sizes can use and handle their initiatives effectively.

At the moment, workplaces thrive on synergy and collaboration. Additionally they require completely different groups to be on the identical web page in order that work will be achieved quicker with higher success charges.

This requires highly effective collaboration and workflow capabilities, which everybody appears for in undertaking administration software program.


Smartsheet is a strong undertaking administration platform with sturdy capabilities. Since so many instruments can be found on the web, it turns into troublesome to decide on one of the best one in your group.

Given the potential of Smartsheet, it turns into a very good possibility. 

And that can assist you work out whether or not it is going to be one of the best choose in your group, right here’s our Smartsheet evaluation with an in depth rationalization of all its capabilities, options, and pricing.

How Can Smartsheet Assist?

Trusted by greater than 90% of fortune 100 corporations, Smartsheet may help you automate processes, handle initiatives, and scale as much as enterprise-grade portfolios and applications. It presents customized options to suit your workflow at any scale.


Smartsheet supplies highly effective capabilities that may empower everybody in your group to create options relaxed quickly. You need to use a wealthy suite of options like views, stories, dashboards, and workflows to trace and seize your plans, schedules, and assets. It could adapt to enterprise wants, whether or not initiatives or multi-faceted initiatives.

Corporations of various styles and sizes can simply scale confidently whereas delivering worth with the rising enterprise necessities.

It could additionally combine with many instruments and applied sciences to make your life simpler. It additionally takes care of knowledge safety to make the atmosphere protected for your enterprise. You may management all the things and use the platform nonetheless you need.

Options and Capabilities

Listed here are the options and capabilities of Smartsheet:

Group Collaboration

Smartsheet will let you join everybody in your group and enhance collaboration. Whether or not you deal with small initiatives, large-scale processes, or massive portfolios, it’ll aid you handle them with better safety and adaptability.

It’ll enable customers in your group to plan, automate, report, and monitor work. You may simply visualize and monitor the work the way in which you need by switching between views – Gantt, Calendar, card, and grid. It’ll empower your group to execute their duties with accountability and velocity.

Varieties for Knowledge Assortment

You may join and use error-free and constant knowledge from exterior and inner stakeholders utilizing personalized kinds together with your model’s emblem, photos, and colours.

Job Automation

You may implement highly effective and easy workflows shortly in minutes with automated workflows. It’ll prevent loads of effort and time, and it is possible for you to to do extra work in much less time.

Automate repetitive, tedious processes utilizing alerts, locking rows in accordance with preset occasions and sheet adjustments, and requesting approvals and updates.

You may mix completely different conditional paths and actions by means of a visible editor. It’s also possible to arrange recurring workflows like every day reminders and weekly standing requests.

Content material Administration

With Smartsheet, you may simply plan, evaluation, handle content material manufacturing and finalize your property quicker. It’s also possible to publish your content material to Brandfolder, the primary asset administration instrument.

Smartsheet will aid you overview your content material manufacturing course of with the assistance of a concise undertaking sheet. You need to use automated reminders and alerts to make sure your designers work as per the schedule. As well as, you may embrace duties in dashboards and stories to boost visibility.

Permit your shoppers, distributors, and colleagues to evaluation your content material items with none sheet entry. It’s additionally simple to offer detailed suggestions by means of pinned annotations, approvals, and conversations.

Keep away from bottlenecks in your processes by means of simultaneous reviewers. The instrument can even assist get rid of confusion in content material variations, as you’ll get pleasure from computerized locking and straightforward updates.

Smartsheet Management Heart

With Smartsheet Management Heart, you may simply automate your initiatives and processes and ship your initiatives persistently at scale. It’ll aid you automate undertaking creation, accumulate portfolio analytics, and handle change.

It’ll streamline your group administration so that you could execute your full portfolio by leveraging the appropriate experiences.

It’s also possible to centralize and management the approval course of in your upcoming undertaking requests. As well as, you need to use blueprints to drive consistency in reporting and execution and routinely replicate your undertaking plans and workflows.

Smartsheet presents a central console to create your permitted initiatives. It’ll assist deploy adjustments routinely from the central console to current and new initiatives. It’s also possible to join your useful resource plans and develop the appropriate group to finish the job and carry out hiring forecasts.

Moreover, you may monitor your portfolio’s well being by means of portfolio analytics to maximise the outcomes. As well as, you may retailer, freeze, and report historic initiatives to make sure compliance and carry out development evaluation.

Government Visibility

Centralize all of your assets and knowledge that the group will want and empower stakeholders with a real-time, sturdy view of initiatives’ standing utilizing visuals and KPIs.

Smartsheet presents Dynamic View to assist enterprise homeowners share knowledge with the appropriate individuals when wanted for modifying and viewing. It’s also possible to handle your crucial processes together with your distributors, exterior and inner groups, and throughout organizations.

It will aid you handle your processes securely. You may leverage granular management and improve collaboration based mostly on the necessities. Regardless of how complicated the duty is, you may simplify it with Smartsheet whereas providing wider visibility into your execution states.

As well as, you need to use a pre-built kind to filter, accumulate, and look at requests. You may even automate knowledge movement from its project to evaluation, approval, and shutting.

Smartsheet can even let you handle your third-party distributors’ knowledge safety and privateness and earn their belief.

You may leverage condition-based entry management or id management for knowledge entry governance. Additionally, in-context steering consisting of assorted steps with guardrails and steering will lead customers.

Streamlined Purposes

You may simply navigate by means of each possibility with kinds, sheets, stories, dashboards, and extra. It will streamline the work and make all the things simple whether or not you might be on the residence, workplace, on the street, or at your job website through the use of only a devoted utility the place all of the work is packaged collectively.

With WorkApps, it turns into simple to construct intuitive cellular and net functions with out coding expertise. You are able to do it inside minutes by means of Smartsheet and exterior content material reminiscent of Google Docs or Tableau dashboards.

You may select any WorkApps templates or begin from scratch and purchase the functions per your enterprise necessities.

WorkApp additionally presents a personalized expertise making certain the stakeholders collaborate effectively and give attention to the related content material.

Additionally, you will get to make use of customized branding to make you are feeling the appliance is created completely for and by your organization. Within the single WorkApp, you may execute full initiatives with a tailor-made expertise.

Governance and Management

Smartsheet supplies in depth governance and management with the assistance of Smartsheet’s core performance, pre-built options, and premium add-ons. It could remodel how you’re employed with instruments like exercise logs, admin middle, admin instruments, and extra.

Admin middle: It’ll let you simply configure and handle the Smartsheet account from a single location. You may simply view and work together with admin instruments by means of a central management console to expertise streamlined navigation between utilization stories, group and person administration, and enterprise configurations.

Admin middle will aid you monitor the licenses, teams, and integrations that individuals can entry in your group.

It’ll additionally assist enhance the visibility of account and safety settings obtainable whereas using beneficial subsequent steps to optimize the account configuration per Smartsheet’s finest practices.

Clever Workflows

Automate your processes throughout your platforms utilizing Bridge. It’s a no-code interface that can aid you join your knowledge throughout completely different programs and replace your routine duties.

It will enhance effectivity and accuracy and permit the group to spend extra time on innovation with out losing time on guide steps or counting on a number of programs for storing knowledge and performing work.


This implies you may get rid of many knowledge entries on programs like CRM and work on vital issues with out copying or pasting knowledge throughout programs.

It’s also possible to join file programs to the appropriate processes and make knowledgeable data-driven choices. As well as, you may arrange contemporary configurations between programs and adapt to current ones to fulfill your wants.

Sources and Digital Asset Administration

You may unlock the true potential of your individuals and groups to handle, measure, and distribute asset efficiency. Aside from property, it’ll additionally aid you handle your assets.

You may simply mobilize your group to execute a process, monitor tour budgets and schedules, and forecast your hiring wants.

Successfully schedule and discover your finest undertaking group, forecast your hiring wants, and resolve staffing conflicts to simplify your useful resource allocation.

Look throughout your initiatives, monitor your groups, and schedule initiatives as per the group’s capability. With pre-filled timesheets, you may enable the groups to submit hours whereas conserving them focussed on their work.

You may make the most of dynamic reporting to visualise complicated knowledge, spot undertaking traits, plan for progress, and perceive efficiency all through your group.

Smartsheet, with Brandfolder’s main digital asset administration platform, will assist your group handle your content material, work in only one place, and ship an enhanced buyer expertise. It’ll additionally assist maximize your content material’s impression.

Consequently, asset distribution can improve by 7x quicker and tagged for searchability. It’ll additionally provide capabilities like analytics and measurement, wealthy file metadata, proofing, Good CDN, and extra.


Smartsheet can combine with a number of instruments and programs that fashionable companies use. Among the instruments it integrates with embrace Slack, Gmail, AWS, Groups, Salesforce, Dropbox, Okta, DocuSign, Fb Advertisements, Google Advertisements, and extra.

Thus, by connecting with these providers, you may effectively share info, enhance collaboration, and improve decision-making throughout the group.

Different capabilities:

  • Aside from the above, Smartsheet provide different capabilities, together with:
  • API
  • File attachments
  • Baselines
  • Calendar and card
  • Cell linking and connectors
  • Buyer Managed Encryption Keys (CMEK)
  • Content material collaboration
  • Customized e mail domains
  • Knowledge retention controls
  • Doc technology and e-signature
  • Cellular functions and portals

And extra

Pricing Fashions

Smartsheet presents many pricing plans that can assist you customise and scale your enterprise wants. It’s appropriate for numerous use instances whether or not you wish to handle your initiatives successfully or scale and standardize finest practices in your group.

Pricing plans

Listed here are the pricing plans:

  • Free: It’s freed from price and relevant for 1 person and as much as 2 editors. This plan is for newcomers in undertaking and process administration. It consists of options like 2 sheets, 100 automation a month, 500 MB attachment storage, and extra.
  • Professional: It prices $7/month and is relevant for a most of 10 customers and limitless viewers. It’s appropriate for groups and people who wish to monitor, handle, and share initiatives with limitless viewers. It consists of free plan options, limitless sheets, stories, kinds, and dashboards, 250 automation a month, 20 GB attachment storage, and extra.
  • Enterprise: It prices $25/month and is appliable for at least 3 customers and limitless editors. It’s for companies who wish to handle your applications and initiatives with many editors and require extra capabilities. It consists of all of the Professional plan options like limitless automation, 1 TB attachment storage, and lots of superior options.
  • Enterprise: Contact their group to get a personalized quote as per your wants. It’s appropriate for organizations working processes at scale with enterprise-level controls. It consists of all of the Marketing strategy options, limitless attachment storage, extra integrations, customized e mail domains, and extra superior options.

Smartsheet vs.

Smartsheet is usually in contrast with since these are each undertaking administration software program with comparable capabilities. These work as useful resource administration, process administration, and portfolio administration programs. Each are accessible by way of an online browser or cellular utility on Android and iOS.  

Nonetheless, each platforms have options that make them stand out.

The place Smartsheet Scores Over

Smartsheet is simple to be taught and use. It additionally has robust neighborhood assist and coaching so customers can simply improve their Smartsheet expertise and go from newcomers to specialists. It’s additionally versatile and can aid you flip from tasklist to card views and schedule.

Smartsheet presents completely different views like Gantt, Calendar, and Kanban board, together with reminders, process dependencies, and a process hierarchy with greater than 4 ranges. Alternatively, solely presents a Kanban board.

Coming to work administration, you’ve gotten stories, kinds, charts with real-time knowledge, dashboards, customized fields, multi-level kind, 50+ method capabilities, and extra. However presents customized fields, kinds, and conditional formatting solely, whereas the opposite capabilities are unavailable solely at larger plans.

For collaboration, each Smartsheet and are good, however some options, like altering historical past, automated replace requests, proofing, and branching kinds are solely obtainable in Smartsheet.

Smartsheet can be stronger in relation to safety with options like EPM, Buyer Managed Encryption Keys (CMEK), SSO, exercise logs, and reporting.

Smartsheet is finest for skilled service groups because it’s a versatile platform with superior options and safety and privateness capabilities.

The place Shines Over Smartsheet is easy to make use of for newcomers and specialists alike. Its UI is gorgeous and user-friendly. It could sync with person emails like a dream and guarantee all of the updates and messages are acquired effectively.

It has a very good set of productiveness options the place a number of individuals can work and collaborate on the identical undertaking concurrently. It presents higher dependency monitoring, process administration, and enhanced visible calendar administration. It’s additionally simple to combine with different instruments.

It additionally has a free plan so that individuals can get began quicker. is finest for startups and freelancers wanting to make use of a process administration system to enhance their productiveness with out spending an excessive amount of.

Ultimate Phrases

Smartsheet is a sturdy instrument with many options and capabilities to make your process or undertaking administration clean.

From collaboration, process administration, and integration to safety and compliance, Smartsheet presents all the things you’ll ever need in undertaking administration software program. Because it has a free plan and a 30-day free trial, you need to use it to find out if it really works in your group.

Subsequent, you may take a look at what a piece order is.

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