Project Manager vs Resource Manager: Understanding the Differences

Individuals usually assume or misread the roles of Useful resource Supervisor (RM) and Venture Supervisor (PM), however their roles and duties differ considerably throughout the group.

PM and RM play an important position in attaining this aim if an organization desires to ship a undertaking on time and inside finances. Each features are important for the profitable execution of the job.

project management

The PM works on particular initiatives whereas RM performs on the enterprise unit stage. The undertaking supervisor ensures that the initiatives are delivered inside a specified time-frame and finances whereas RM ensures that acceptable assets are allotted to initiatives.

The RM’s job begins after the group wins the contract. RM ensures that the appropriate assets are introduced on board, and as soon as the assets are finalized they transfer on to a different undertaking.

The PM’s job is to handle these assets and ship the undertaking inside scope and SLA (Service Degree Settlement).

An vital level to notice is that with out the appropriate assets the undertaking won’t take off. Due to this fact, in each enterprise sector, the roles of RM and PM go hand in hand.

Position of undertaking supervisor (PM)

project management

The PM is answerable for the end-to-end undertaking supply and dealing with of a number of initiatives. PM’s major responsibility is to realize undertaking milestones throughout the outlined SLA (Service Degree Settlement) and, most significantly, inside finances.

The PM position is undertaking particular and focuses on undertaking implementation inside scope and schedule with the assistance of the undertaking crew. Mainly, the undertaking managers are the house owners of initiatives and their job is to make sure that the undertaking is delivered satisfactorily, in step with the corporate’s targets and the consumer’s expectations.

Venture supervisor duties

  • Planning, monitoring and growth of undertaking administration plans and communication between stakeholders and administration.
  • Price range and guarantee cost-effective undertaking execution with out compromising requirements.
  • Monitor SLA (Service Degree Settlement) to trace undertaking efficiency.
  • Ship the undertaking inside finances and scope.
  • Threat administration – ​​Establish dangers and create a danger mitigation plan.
  • Work on CSI (Steady Enchancment of Providers) for mushy and laborious greenback providers.
  • Chargeable for SOP (commonplace working process), run books and different documentation.
  • Chargeable for CSAT (Buyer Satisfaction Evaluation) – observe up, enhance and shut.
  • Chargeable for undertaking assessment and high quality course of as Six Sigma.
  • Individuals administration – ​​Crew motivation, value determinations, promotion, structuring their profession path, and many others.

Useful resource supervisor (RM) position

resource management

The first position of RM is to make sure that undertaking managers have enough assets to ship the undertaking. The PM operates on the undertaking stage, and RM operates on the enterprise unit (BU) stage to make sure that the BU has enough assets to fulfill its obligations.

RM should not linked to particular initiatives, however in truth their position is momentary for the particular undertaking, and as soon as the assets are fulfilled, they switch to a different undertaking.

Tasks of the Useful resource Supervisor

  • Understanding the undertaking finances and allocating the appropriate assets to the undertaking
  • Availability plan: RM should be sure that the financial institution at all times has the appropriate assets and should concentrate on initiatives within the pipeline.
  • Scan and filter assets by expertise, expertise and availability
  • Coordination with PM to detect over- and under-staffing of staff and the appropriate expert individuals is tailor-made to initiatives.
  • RM may also work with PMs to reallocate assets, alter necessities, and spotlight important useful resource necessities for exterior recruitment.
  • On occasion, RM connects with PMs to find out about upcoming initiatives and perceive useful resource wants.
  • In some instances, RM might contact the related division to debate worker efficiency, coaching, useful resource growth, and many others.
  • Work with the enterprise growth crew to estimate assets wanted
  • RM wants to attach with exterior suppliers to briefly replenish assets in case of pressing necessities.
  • At all times updated with the most recent labor legal guidelines, documenting processes, holding information, and many others.

Distinction Between a Venture Supervisor (PM) and a Useful resource Supervisor (RM)

The roles of PM and RM are completely different from one another, however they each have to work collectively to ship the undertaking efficiently.


The undertaking supervisor’s aim is to ship initiatives with out exceeding the SLA (Service Degree Settlement), inside scope and finances. They leverage finest practices similar to ITIL, Six Sigma, and many others., and ship initiatives utilizing crew assets. They’re aimed toward producing revenue and attaining buyer satisfaction.

The RM performs efficient useful resource administration. Their aim is to supply the appropriate assets for the undertaking and be sure that the worker satisfaction rating stays excessive and their profession targets are met.

Supply methodology

As soon as the corporate wins the contract, the PM outlines the scope of the undertaking and gives a useful resource estimate to the useful resource supervisor. The RM begins by onboarding assets from inside channels similar to bench, assets launched from different initiatives, and many others. In some situations, they might mark to rent assets from exterior assets similar to recruiting or contract foundation.


The RM tracks useful resource utilization utilizing instruments similar to PeopleSoft or different instruments. They proceed to observe overutilization, underutilization, billable, non-billable, and many others. and accordingly fine-tune the plan and focus on it with the PM.

If RM can’t ship the assets throughout the deadline, there’s a excessive danger of escalation, fines and in some instances even dropping initiatives.

The PM analyzes the undertaking for dangers and in the event that they foresee any danger, they put together a danger mitigation plan. As well as, they frequently assessment undertaking efficiency. To realize this, they use milestones. The PM ensures that the undertaking is accomplished inside timelines and finances, with none downtime, escalation and breach of the SLA.

The talents required for PM and RM

Like a Venture Supervisor diversified duties, they have to possess numerous important expertise, together with:

  • Adaptability
  • Venture administration
  • Accountability
  • Wonderful communication expertise
  • Capacity to assume out of the field
  • Know-how and when to delegate
  • Prediction
  • Management
  • Troubleshooting
  • Strategic considering

a useful resource supervisor wants the particular expertise listed beneath to efficiently fulfill their position.

  • Wonderful communication expertise
  • Consciousness of applied sciences
  • Wonderful negotiation expertise
  • Flexibility
  • Quick choice making
  • Stake
  • Evaluation and predictor
  • Presentation expertise

Instruments utilized by the Venture Supervisor (PM) and Useful resource Supervisor (RM)

The Venture Supervisor has a multi-faceted position coping with a crew, timelines, administration, costing, reporting and scope. It’s a problem to carry out all these actions manually and precisely. That’s the reason particular instruments and software program can be found to assist managers.

Venture administration instruments are a superb asset for undertaking managers in successfully organizing and managing their initiatives and duties. These instruments may be tailored to completely different sizes and functions relying on undertaking necessities.

Let’s check out the primary instruments that the undertaking supervisor makes use of to make the undertaking a actuality

#1. is a cloud-based, complete undertaking administration software. The PMs can use this software to plan, observe and replace undertaking standing.

It has over 200 built-in templates that can help you simply create workflows and handle crew actions.

The visually interesting person interface is straightforward to make use of with out coaching, and the drag-and-drop performance helps customise objects and sub-items and replace workflows in actual time.

The distinctive information view permits PM to signify the undertaking workflow utilizing Gantt charts. The Kanban framework permits crew members to trace the present job standing at any time.

The software program is offered in three variations: Fundamental, Customary, and Professional, and costs are $8, $10, and $16/seat/month respectively. There’s even an enterprise model that helps customized options and extremely complicated environments.

#2. Write

Wrike software program ensures seamless undertaking execution. The software helps undertaking managers handle, observe and forestall delays within the execution of undertaking actions.

The software gives full visibility right into a undertaking, manages assets and duties effortlessly, and helps you keep on schedule.

The time monitoring software program, customized Kanban boards, enterprise-level safety and workflow automation give full management and visibility over the undertaking.

No matter your trade or enterprise unit, this software ceaselessly does its job for a undertaking supervisor. The software can be utilized by numerous industries similar to IT, digital advertising and marketing, product and undertaking administration, consulting initiatives, skilled providers, enterprise operations, and many others.

You may try much more undertaking administration instruments right here.

Instruments utilized by Useful resource Supervisor

The useful resource managers use instruments and templates to get the work executed effectively.

Relying on the scale of the undertaking or the crew and firm profile, useful resource managers can select from numerous useful resource administration instruments presently obtainable in the marketplace.

Crew deck

Teamdeck is environment friendly and full cloud-based useful resource administration software program. The software program gives advantages when it comes to useful resource scheduling, time monitoring, availability monitoring, and customized reporting era.

The versatile useful resource administration console gives full particulars of the assets assigned to initiatives and gives perception into present and future workloads.

Whether or not everlasting, momentary and even freelance, all staff may be tracked and their timesheets saved.

Probably the greatest customization options is that it provides API software program integration with different instruments like Slack, Zapier, and many others. Constructed-in templates, that are additional customizable, can be utilized for reporting.

You may strive the software program without spending a dime for seven days, after that it prices $3.99/crew member/month.

Some extra widespread SaaS-based HR administration instruments are defined right here.

Conclusion 👩‍🏫

Venture managers and useful resource managers are two key focus areas for efficiently finishing assignments. Utilizing instruments to facilitate and automate their work will go a good distance in rushing up day-to-day duties, reinforcing well-organized communication and, most significantly, maintaining a tally of budgets and bills.

The number of particular instruments relies on want, undertaking and enterprise based mostly. To start with, I counsel implementing a trial interval of the software, checking its feasibility after which making a last choice.

You might also be involved in one of the best open supply undertaking administration software program

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