Project Roadmap: Guide and Free Templates [2023]

Mission managers have a easy mission: to steer the mission and crew to completion with a 100% success price.

They have to perform this accountability by holding everybody concerned knowledgeable and speaking the aim of the mission as a narrative. Right here comes the mission roadmap template!

A mission roadmap helps a mission supervisor present a fowl’s-eye view of the mission to stakeholders in an easy-to-understand format. The last word objective is to get all stakeholders on board with no doubts of their minds concerning the mission milestones, parts, price range and supreme objective.

It’s merely storytelling simplifying the technical supplies with real-life examples. On the finish of the presentation, there must be a transparent expectation among the many stakeholders, managers or govt crew members.

As a mission supervisor, you may have many issues to fret about, and a mission roadmap should not be simply one other one. That is why a number of skilled mission administration corporations and professionals depend on ready-made mission roadmap templates. Learn on for an in-depth dialogue of the mission roadmap and a few skilled templates you should use.

What’s a roadmap in mission administration?

What is a roadmap in project management

The mission roadmap is an easy-to-understand, detailed and detailed overview of important parts of any mission. It’s a non-confidential and eye-friendly useful resource that mission managers can share with a public or skilled group to rapidly clarify:

  • A bite-sized snapshot of the mission’s targets.
  • Important mission outcomes.
  • Dependencies on duties of the mission.
  • Essential mission milestones.
  • Mission dangers.

Use it to convey the story of the mission earlier than and through the begin of the mission. They allow you to share plans at a excessive degree, set the fitting expectations and spotlight the important parts of the mission’s upcoming work.

The significance of making a mission roadmap

A mission roadmap is an easy method to specific the objectives or targets of a mission. Typically such reviews could be custom-made to clarify mission standing and progress price. Uncover the significance of getting a mission roadmap for each mission beneath:

#1. Managing stakeholder expectations

A mission roadmap template helps you set the fitting expectations amongst mission homeowners and stakeholders. If you visualize prices, sources, and timeline concisely, your supervisors may help you discover your mission wants.

#2. Simply switch objectives and plans

Easily convey goals and plans with project roadmaps

Mission roadmaps are often in visible codecs with a high-level overview. It’s due to this fact an vital doc to rapidly talk important data to stakeholders.

#3. Encourage sooner selections

Your mission roadmap clearly outlines the important outcomes and targets. When you encounter a activity precedence battle through the mission, consult with the unique mission roadmap doc to know which activity must be accelerated.

#4. Take up to date mission pictures

An vital activity of the mission roadmap is to create a number of updates because the mission progresses. You should use these up to date reviews to offer a easy presentation on mission standing that each degree of the viewers can perceive.

#5. Talk with distant groups

Mission roadmaps typically don’t comprise confidential details about the work. So you can too talk the doc with exterior events concerned within the mission.

#6. Serves as a reminder

Project roadmaps serve as reminders

Each mission carries the chance of getting off observe throughout common actions. Nonetheless, you need to instruct your crew to consult with the mission roadmap to get the standing again on observe.

Advantages of a Mission Roadmap

The mission roadmap has lengthy been underestimated or underestimated, however now mission managers are emphasizing this useful resource. Together with a mission roadmap in your mission planning provides you the next benefits over your rivals:

  • Set up mission accountability
  • Prioritize and tune
  • Coordinate successfully
  • Visualize roles clearly
  • Make clear the mission objectives

Parts of a typical mission roadmap

Components of a typical project roadmap

Your mission roadmap ought to match on one web page. Due to this fact, it’s essential to select parts for the mission roadmap properly. You should embrace the next in your mission roadmap template:

  • First, add an summary of the mission schedule with non-negotiable deadlines.
  • Do not skip the important milestones your crew desires to attain.
  • The roadmap must also spotlight the distribution of price range and human sources in a visible format.
  • Any activity dependencies you anticipate must also be highlighted right here.
  • The mission roadmap doc ought to comprise important contacts, particularly for exterior consultants and suppliers.
  • Describe the targets, objectives and priorities as a high-level overview in a couple of sentences.

Beneath are among the finest free mission roadmap templates you should use.


Smartsheet is a well known software-as-a-service (SaaS) supplier for work administration and distant mission collaboration. One of many newest choices is an intuitive and editable mission roadmap for skilled mission managers.

You should use any of the templates on this internet app and keep them all through the mission for updating functions. These codecs are simply accessible as Smartsheet lets you obtain the edited template in several codecs reminiscent of Phrase, Excel, PowerPoint, Docs, Spreadsheets and Slides.

Among the ready-made templates related at present are:

  • Pattern Data Expertise (IT) Mission Roadmap
  • Pattern doc with roadmap for a number of initiatives
  • Instance of a three-year mission roadmap
  • Template for Agile Mission Roadmap

As well as, the templates are accessible at no cost as you may attempt the platform as a trial model and obtain the doc you want. When you discover the platform helpful on your initiatives, you can too get a full subscription.

Workplace timeline

Workplace Timeline is one other widespread vacation spot for high-quality mission roadmap templates you could obtain at no cost. The instrument helps you remodel advanced mission administration knowledge into clear mission roadmaps on Microsoft PowerPoint.

You may simply current the roadmap doc to a helpful viewers with full confidence. The considerate visible construction of the mission roadmap on this instrument is simple to recollect.

Obtainable roadmap doc templates embrace:

  • Pattern mission roadmap doc
  • Product roadmap template
  • Template for an IT roadmap
  • Template for a technique/firm roadmap
  • Expertise roadmap template

As of now, Workplace Timeline doesn’t present direct obtain of mission roadmap templates for Google Workspace recordsdata reminiscent of Sheets, Docs, and Slides. However you may simply open the templates on Google platform as it’s extremely appropriate with Microsoft Workplace recordsdata.


Ah! product roadmap templates cut back time-consuming template personalization. Utilizing these templates, you will get began presenting high-level mission plans, targets, and overviews in minutes. At present there are 16 free downloadable mission roadmap paperwork you could customise to suit your mission.

Not all mission roadmap examples are the identical, so you need to use them properly. For instance, some are appropriate for presenting the enterprise targets of a high-level mission. Then again, some are extra appropriate for product releases, mission function explanations, and so on.

Aha template

Aha lets you obtain the roadmap recordsdata in Microsoft PowerPoint and Excel codecs. Nonetheless, when you want a devoted instrument for mission roadmap growth and visualization, you may subscribe to the Aha instrument.


Template.web is one more trusted supply for pattern mission roadmap paperwork. You should use the free samples to create an efficient strategic mission roadmap on your firm. It gives entry to varied sorts of mission roadmap paperwork, from inventive infographic designs to agile mission administration.

template project roadmap

Nonetheless, this website is probably not splendid for you when you’re on the lookout for high-quality free roadmap templates. At present, the net portal solely gives two fundamental mission roadmap templates.


If you do not know the place to begin creating an expert mission roadmap on your upcoming mission, you may go to Slite and take a look at the free templates. The templates look nice visually and are simple to customise. As well as, you should use the Slite internet app to edit a template on-line with a distant collaborator.

Not like different template web sites, you may’t merely obtain a Phrase or Docs format to edit it your self. As a substitute, the free template opens within the Slite app editor, the place you should use numerous parts for customizing mission roadmap paperwork.

The free on-screen template has a number of segments such because the roadmap header, crew mission assertion, mission background, quarterly roadmap visualization by way of a Gantt chart, and roadmap abstract. Due to this fact, you may simply personalize these sections as they’re self-explanatory.

As well as, you can too connect recordsdata from Google Drive to complement your roadmap doc with further mission recordsdata from the cloud. If you’re executed enhancing, you may print or export the doc as a PDF file.

Final phrases

The mission roadmap you current ought to paint an total image of the mission. It mustn’t merely be an in depth overview of mission sources, duties or prices. The stakeholders have Gantt charts or different mission administration software program to visualise these particulars.

You should use any of the mission roadmap templates above to create an expert roadmap that can complement the unique mission plan. Your mission roadmap may even be easy and concise when you use the templates as an alternative of making one from scratch.

You should use these instruments to create stunning Gantt charts on your initiatives and keep on observe.

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