11 Best Kanban Board Tools for Effective Team Management

Are you going through challenges in managing and visualizing numerous duties inside your undertaking to remain up to date? If in case you have a big group working from a number of areas, it’s fairly difficult to trace the progress of every group member.

In such circumstances, you require a platform that checks the newest updates on the undertaking and the way effectively group members obtain their targets. One of many broadly used platforms for managing and visualizing initiatives is a Kanban board.

Kanban is a workflow administration strategy that helps you outline, handle, and enhance companies that supply skilled work. It assists you in visualizing your work, maximizing productiveness, and enhancing persistently.

On this article, we’ll introduce you to some handpicked high ten Kanban board instruments. However earlier than we dive deep, we will talk about what precisely a Kanban Board is, its core ideas, advantages, options, and elements.

So, with none additional dialogue, allow us to get began.

What’s a Kanban Board?

The time period ‘Kanban’ is a Japanese phrase which means the “visible board” or a “signal” that has been available in the market because the Nineteen Fifties. It was developed and first employed by Toyota Manufacturing System (TPS). They used it as a scheduling system for his or her ‘just-in-time’ manufacturing, launched within the late Forties.

Kanban is extremely helpful for a number of groups, because it helps them stability and obtain their targets together with their group members. Each work is organized in columns on the Kanban board, the place every column represents a specific exercise. It additionally incorporates playing cards the place you’ll be able to create your duties. All columns collectively kind a workflow of your undertaking. Additionally, you’ll be able to transfer these playing cards via numerous columns on the board.

Easy Kanban boards have three columns, particularly ‘ready,’ ‘in progress,’ and ‘accomplished’ or ‘to-do,’ ‘doing,’ and ‘performed.’ Alternatively, complicated boards provide the flexibleness to subdivide the in-progress column into a number of columns, serving to the groups visualize the whole workflow.

Advantages of Kanban

Under are some important advantages of utilizing the Kanban methodology:

  • Utilizing Kanban will enable you to to get an in depth perception into your group’s work and progress.
  • The Kanban Technique will assist in rising readability, particularly for the members working remotely. Additionally, the managers will rapidly get the visibility of the working of everybody’s work.
  • Being versatile and primarily based on steady enchancment, Kanban will permit the groups to be dynamic over time.
  • It would additionally assist in enhancing the supply success charge of the initiatives and improve group collaboration.
  • It ensures steady enchancment whereas lowering bottlenecks.

Essential elements of the Kanban Board

The Kanban board has numerous elements, corresponding to card, column, swimlanes, and WIP Limits, that assist the groups visualize the workflow simply. Under are the completely different elements of the Kanban board defined:

  • Kanban Playing cards: These playing cards assist in the visible illustration of duties to be performed. Every card represents helpful details about a job and its standing, corresponding to deadline, assignee, description, and many others.
  • Kanban Columns: They characterize the completely different levels of your workflow, and the playing cards will transfer via the workflow till they attain their accomplished stage.
  • Work-in-Progress Limits: This element will limit the variety of duties performed within the completely different levels of your workflow. Setting the WIP will let you focus solely on present duties strictly.
  • Kanban Swimlanes: These horizontal lanes enable you to separate completely different actions and groups for extra readability.

Options of Kanban Board

Under are the important options that each Kanban board may have.

  • Personalized workflow: The Kanban board will assist customise the workflow by dividing numerous duties throughout completely different columns. By simply viewing the board, you’ll get a greater and clear view of your present work. You may even customise the columns as per your undertaking requirement.
  • Subtasks: It allows customers to create subtasks for the duties that may simply observe and verify them off instantly on the Kanban board.
  • Filter: You may apply filters to get particular particulars in regards to the undertaking.
  • Recurring duties: If you’re engaged on a daily activity day by day, it’ll notify you in regards to the activity and create a brand new copy of it as it’s being accomplished.
  • File attachments: You may add information, paperwork, and spreadsheets from the native system or any drive.
  • Search: It helps you to discover the precise activity regardless of the variety of duties current on the board. The search bar will allow you to enter the duty title, description, subtasks, label, and different particulars.
  • Go cellular: You may entry the Kanban board from cellular, as there’s a cellular internet app for it.

We’ve got talked about some handpicked standard and generally used Kanban instruments that may ease your group’s administration course of and obtain day by day targets effectively and effortlessly. You may go for any of the below-mentioned kanban instruments in your undertaking administration that may meet your particular necessities.


monday.com is among the hottest Kanban instruments for managing your groups successfully and effectively. Being a versatile platform, it helps managers preserve observe of the actions and progress of group members. It gives the visibility of the whole workflows and ensures that they transfer in the appropriate course to realize the targets.

You may import all of your knowledge into these digital workflows utilizing monday.com kanban view. This device helps you to set important timelines, activity progress, and undertaking dependencies to finish the duties on time.


  • You may set it up very quickly because it comes with ready-to-use templates that may make your work simple. Additionally, you’ll be able to create custom-made templates as per your undertaking necessities.
  • It means that you can handle the group communication and workflows in a single place to push the product ahead sooner.
  • You may automate the repetitive duties and focus majorly on the essential ones.
  • It means that you can robotically import all the info from numerous instruments in order that the complete group can work in a single place.
  • This device represents complicated knowledge in a easy visible kind, serving to within the decision-making course of.
  • It permits collaboration throughout groups that may sync the modifications in actual time.

Plans begin at $8 per 30 days per consumer. You may go for its customizable enterprise plan by connecting to buyer assist.


Smartsheet is a cloud-based work administration platform that gives a sturdy Kanban view. With its assist, undertaking managers can seamlessly visualize and collaborate on organizational workflows.

Now, create shareable, cloud-based Kanban boards in a jiffy utilizing this software program. It has an intuitive Kanban view affords higher flexibility, safety, and automation than conventional Kanban instruments.

Mission managers from any division and business can use this real-time Kanban boards for work administration, workflow automation, and higher processes. They’ll additionally contain the group members utilizing Kanban boards for higher product roadmap creation, undertaking planning, workflow administration, work requests, and purpose monitoring.

When managing your work in keeping with your preferences, Smartsheet affords different versatile views for knowledge show, corresponding to grid, Gantt, and calendar views. The software program additionally gives studies and dashboards which you can totally customise to build up key data throughout initiatives.

It not solely helps you to observe the duties but additionally means that you can automate workflows and notifications, that are important for engagement and higher collaboration. The answer is HIPAA, GDPR, and SOC2 compliant and incorporates enterprise admin options for provisioning, scaling, and managing.

Questioning how Samrtsheet works as a Kanban device? Go for its 30-day free trial and see for your self. Should you prefer it, you’ll be able to select any subscription plan, beginning at $7/consumer/month.



nTask helps to streamline undertaking planning, activity dependencies, useful resource administration, and product deliverables. After its improvement, numerous modifications have been made to include the modern-day necessities for particular initiatives. The current nTask device relies on the present Agile methodologies.

With nTask, you’ll get numerous function units devoted to completely different working environments, making it simpler for undertaking managers to handle their groups and workflows effectively. It has an unique kanban board system that enhances efficiency even for deadline-oriented duties.


  • The strong activity administration options of nTask allow you to create and assign duties to completely different group members.
  • It permits numerous groups to synergize their communications on a number of duties inside the workspace.
  • Gantt charts for visualizing the info extra exactly.
  • You may customise the standing in your initiatives, reflecting the altering levels of the duties by including particulars corresponding to set standing coloration, including standing columns, personalizing workflows, and others.
  • You may avail of its pre-built templates for streamlining the duties with none problem. Additionally, you may make needed modifications to those templates.
  • You may add paperwork of varied varieties and prioritize the duties primarily based on criticality.

You may get the essential plan totally free, providing options corresponding to limitless duties, timesheets, problem monitoring, adopted by premium and enterprise plans with extra options.


ClickUp is a strong Kanban board device that meets the undertaking administration necessities of small via enterprise-level organizations. It affords greater than 15 completely different views, enabling us to deal with the work from any angle.

This device has separated the board view from the standing columns to get a transparent image of the place you might be inside the workflow regarding every activity. You can even reduce the clicks by grouping and sorting the board view for getting particulars corresponding to assignees, due dates, and others.

You may rapidly determine the columns requiring your instantaneous consideration in case you allow the WIP(work in progress) restrict. This device has made it simpler to create a brand new activity, change filtering choices, modify due dates, and set priorities, and multi functional place.


  • It means that you can group columns by standing, assignee, and different particulars you need.
  • You may verify the standing of your undertaking progress and the way far your group is from attaining its targets.
  • It helps the drag and drop of duties into any standing and allows us to alter their precedence as per their progress.
  • You should use its multitask toolbar for bulk updating the duties and saving your time.
  • Its environment friendly sorting and filtering choices enable you to to remain on observe and up to date.
  • You may rapidly verify for the capability with the WIP limits in place and spot potential bottlenecks, if any.

With ClickUp “free endlessly” plan, you’ll get limitless duties, 5 areas, limitless customized views, 100MB of file storage. Paid plans begin at $5 per consumer.


Asana is yet one more extensively used Kanban board device. It’s a strong and easy-to-use device for any workflow and any group. It’s a Software program-as-a-Service (SaaS) that lets you handle a number of initiatives and a number of duties in a single place. You may customise the workflows on the Kanban board as per the undertaking necessities. Additionally, it gives real-time updates of the progress and modifications being made throughout the group.


  • With this device, you’ll be able to simply set up work from a small activity to a giant activity for specifying what the group must do and find out how to do it.
  • The Work, Mission, and Activity Administration function lets you streamline initiatives and their corresponding duties since you’ll be able to outline due dates, guidelines, dependencies, add attachments, and many others., making it simpler to grasp every activity.
  • You may set up and assign duties in order that the group will immediately know what they must do subsequent, what work is on precedence, and different particulars.
  • It means that you can handle the dependent, overlapping, and unscheduled duties and create an acceptable plan as per your group availability.
  • You may automate the repetitive duties with the intention to give attention to the essential duties.
  • It comes with greater than 200 integrations permitting your group to convey all the pieces required for communication, coordinating work, and others.

It has a free plan with restricted options. Premium plans begin at $10.00 per consumer per 30 days.


Trello is among the mostly used instruments primarily based on the kanban framework, amongst all Kanban board instruments. It helps the complete group simplify the duty administration course of by adopting the essential kanban board’s typical to-do checklist format. The group will share the board with the group members and completely different customers for accessible communication with this device.

Each completely different undertaking may have a unique board, and every activity of a undertaking may have a separate card. It affords you a single place for organizing duties, managing initiatives, and constructing group spirit. There are greater than 1,000,000 groups which are utilizing Trello for his or her group administration.


  • It means that you can customise and develop your work because the teamwork grows.
  • It comes with intuitive options that may allow the group to arrange and customise workflows rapidly.
  • There are lists and playing cards that function constructing blocks for organizing the work, and also you may even add a power-up for fine-tuning the precise activity.
  • Another options of Trello are simple drag-and-drop modifying, simple add from native units, Dropbox, and Google Drive, mobile-friendly views, data backup, and many others.

The free plans can be found for groups or people that need to set up all the pieces. Paid plans begin at $5 per consumer per 30 days.


Design higher agile classes and produce groups along with Miro’s Kanban templates assortment. Strategize to achieve your group’s targets with an Motion Plan template or preserve your group’s progress in verify utilizing a Roadmap. Save effort and time when planning your agile rituals. 


Miro is a collaborative on-line whiteboard with over 1,000 templates together with thoughts maps, Kanban boards, Gantt charts, product wireframes, analysis boards, and flowcharts. The customizability is limitless and so the consumer is ready to create quite a lot of issues utilizing Miro’s intuitive templates. Miro is trusted by 45+ million customers worldwide and has a free plan that lasts endlessly. Month-to-month subscriptions begin from $8 per 30 days.


Projectmanager is one other standard undertaking administration device that manages work utilizing drag-and-drop kanban playing cards. You should use this on-line kanban device even for private work or creating shared boards in your complete group.

With this kanban device, you get full transparency into the manufacturing cycle. You may observe the initiatives simply by taking a look at real-time on-line dashboards. It makes use of charts to show knowledge, and undertaking managers and group members perceive and leverage this knowledge.


  • You may get a transparent image of your undertaking’s completely different levels for max effectivity. It has a conventional kanban view itemizing the “to-do” issues and performed. You may even create activity playing cards that may characterize your work.
  • It’s able to catching bottlenecks earlier than they create essential conditions.
  • You may get detailed insights into your undertaking’s work because it strikes via the manufacturing, permitting you to have full management over the undertaking workflow.
  • It means that you can add numerous paperwork and pictures to a number of duties and collaborate with the group members utilizing feedback.
  • It lets you tag the group members that may notify them about any new activity.

The starter plan is free for the people and the groups who wish to plan, observe, and set up duties. Paid plans begin at $14 per consumer per 30 days.


Breeze gives the simplest option to keep on observe with all of your initiatives. You may set up, plan, and observe the progress of your undertaking work throughout numerous groups. It helps you to set precedence in your duties and give attention to the essential duties first to enhance productiveness.

Greater than 6000 corporations throughout the globe, corresponding to Disney, RedHat, Mozilla, and others, use and belief this device. This device doesn’t have a free plan.


  • With this device, you’ll be able to break up your activity into subtasks and be sure that every subtask is accomplished efficiently. The monitoring of those subtasks is even simpler.
  • You may see all of your duties on the grasp board, making it simpler to prioritize the duties.
  • It means that you can create a gaggle of your duties per undertaking and due dates to get a transparent view.
  • You’re going to get an in depth timeline for all of your initiatives, together with the highlighted deadlines.
  • You may generate a report highlighting the essential metrics that you simply wish to know.
  • It means that you can automate duties in your workflow with the assistance of focus native integrations and Zapier.

The freelancer plan is accessible at $49 per 30 days, which is appropriate for consultants, and a most of 5 customers can use it. A 14-day trial plan helps you to consider if this product is good for you.


Kanbanize is able to rising the productiveness of the group by 300 p.c, which is unbelievable. Kanbanize is a strong device for managing initiatives & portfolios. This platform affords you a variety of options that may assist plan, set up, and observe your undertaking’s work and progress.

You may leverage its highly effective analytics module, and it means that you can automate numerous processes with the assistance of its enterprise guidelines engine. This software program is extremely versatile, offering assist for nearly any use-case, and integrating most dear digital instruments corresponding to Energy BI, Microsoft Groups, and many others.


  • It gives you with a single platform for planning, breaking down, and executing the group initiatives.
  • It helps in growing transparency amongst group members by visualizing and planning group initiatives. Additionally, it means that you can break up down extra important duties into smaller duties for straightforward administration.
  • It can save you your time by getting the standing from the standing reporting instantly.
  • It enhances collaboration amongst group members and the stakeholders by offering visibility to work performed.
  • This device comes with essentially the most intensive set of stream analytics that’s powered by ActionableAgile.

It has an annual plan that’s obtainable for 15 customers beginning at $99 per 30 days.


KanbanFlow is but an extensively used device for undertaking administration, and it’s particularly designed for monitoring the time taken to finish a particular activity. Additionally, this device means that you can create lists and playing cards and customise them by dividing them into numerous sections to handle duties and workflows effectively.


  • KanbanFlow means that you can customise your workflow by customizing the columns as per your desire.
  • It has made the administration of huge and distributed groups simpler by permitting them to collaborate on a single platform, sharing their duties’ day by day progress.
  • It means that you can put WIP limits on the columns to keep away from bottlenecks. This may assist the group members to finish the present duties fairly than give attention to creating new jobs.
  • You may break up up extra important duties into subtasks for straightforward monitoring of the progress of the initiatives.
  • It gives you with swimlanes to raised perceive the duties by splitting your board into completely different groups, merchandise, and enterprise areas.
  • KanbanFlow automates repetitive duties, making certain that the group members will give attention to essentially the most important duties.
  • It means that you can filter the info or the duties primarily based on numerous standards for higher knowledge visualization.
  • It helps importing information, paperwork, and different docs.
  • Lastly, it helps you to search the duties primarily based on their names, descriptions, labels, and different standards.

The free plan is accessible with no consumer and time restrict. The premium plan is accessible at $5 per consumer per 30 days, providing a 14 days trial.

Conclusion 👩‍🏫

The Kanban board has made managing initiatives and groups extra accessible, even in a big group the place administration appears difficult. Kanban instruments provide flexibility, improve productiveness and effectivity, permit each group member to give attention to duties, and give attention to steady supply.

This text highlights some handpicked and extensively used Kanban board instruments to make sure efficient group administration. The highest hierarchy has discovered these instruments useful in managing duties and workflows effectively to deal with a giant group and observe their progress. We suggest you choose the very best device relying upon your measurement of group and undertaking workflow.

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