Microsoft SharePoint is the go-to software program for content material, doc, and work collaboration. Nevertheless, if you wish to discover one thing higher than SharePoint, you may check out the next SharePoint options now.
SharePoint has been the quick mover within the content material and work collaboration spectrum. To start with, giant companies would solely use SharePoint since they will afford the price of a SharePoint Traditional or Workplace 365 subscription.
Nevertheless, cloud adoption and the SaaS growth modified the ecosystem rather a lot. These days, any enterprise, small or giant, can afford work and content material administration apps. Therefore, SharePoint is not the one intranet or content material collaboration app anymore.
Discover under some in style options to SharePoint if you’re in search of higher content material administration on the cloud together with a collaborative work platform.
| Product | Notable Options |
|---|---|
| Confluence | Content material collaboration, documentation, distant work different. |
| Google Workspace | All-in-one enterprise workspace suite with a number of apps. |
| MangoApps | Reasonably priced SharePoint substitute with pre-built options. |
| Field | Collaborative content material creation, in depth use circumstances, safe. |
| Helpjuice | Construct information bases and integration with customer support. |
| Jostle | Cloud-based worker success platform with a user-friendly intranet. |
| Document360 | Platform to create a web-based self-service information base. |
| Office | Enterprise communication, collaboration, and intranet platform. |
| ONLYOFFICE | Collaborative workplace suite with real-time doc enhancing. |
Why Discover SharePoint Alternate options?
The first cause so that you can search for a substitute for SharePoint is Microsoft’s push to Fashionable SharePoint and the doable deprecation of Traditional SharePoint variations 2013, 2016, and 2019 👋. In line with a dialogue on Microsoft Study, it may occur after 2026. Nevertheless, you’ll nonetheless be capable of use the software program.
If Microsoft anyway deprecates Traditional SharePoint, it shall not replace or present help companies. In case your inside IT crew is an skilled on SharePoint, you may nonetheless use it after the anticipated finish of its life in 2026.
Thus, it’s higher to get a headstart in your seek for an alternate device for crew collaboration and doc sharing. Additionally, with extra time to decide on, you can also make a greater resolution as, in any case, software program ought to make work simpler, particularly for distant employees.
Different Causes to Get an Various to SharePoint
#1. You want SharePoint specialists or companies to arrange a SharePoint intranet, content material administration system, and work collaboration interfaces on this device. It prices cash💵!
#2. SharePoint is out there as a free device with Microsoft 365 Enterprise Primary and higher subscription plans. However even this fundamental plan prices $6/consumer/month, and Microsoft payments you yearly at this price. So, if you’re a small or medium enterprise or have a decent finances for enterprise apps, chances are you’ll need to get an inexpensive resolution.
#3. You’re in search of a easy resolution that each worker can function with out going by a prolonged studying curve, which SharePoint completely requires.
#4. Navigating SharePoint Traditional and Fashionable editions is, once more, a difficult activity. I’ve seen individuals who would actually take notes of SharePoint paperwork, lists, settings, library, and many others., places.
#5. Although Microsoft did an excellent job upgrading Traditional SharePoint to a cloud-based Fashionable SharePoint, it nonetheless has glitches in its complete consumer interface. Generally, just a few buttons, the highest panel, or the corporate emblem won’t present up till you refresh a few occasions.
#6. It could appear there are many customizations, however these are very nicely restricted inside Microsoft’s personal boundaries. So, should you want a singular content material collaboration app with advanced automation, SharePoint may not be the proper selection.
#7. SharePoint makes use of Energy Automate for automation, which is once more a top-level talent. SharePoint options use the If-This-Then-That (IFTTT) strategy, which is straightforward to be taught and implement.
Options to Contemplate Whereas Selecting an Various
Before you purchase simply any SharePoint different, make sure the doc collaboration device comprises a mixture of the next options:
#1. Straightforward collaboration on the app with role-based entry for paperwork, information, workflows, initiatives, and many others.
#2. Shareable hyperlinks for inside and exterior collaboration.
#3. Public hyperlinks for workspaces, dashboards, and views that don’t require accounts in the identical content material collaboration device.
#4. No or low-code integration with varied third-party enterprise apps to increase the functionalities of the content material administration system.
#5. The device ought to possess pre-built content material and work administration templates.
#6. The app shouldn’t be inflexible however versatile sufficient to permit customers to create customized content material libraries, workflow automation, and challenge boards.
#7. There needs to be choices for metadata-based content material search.
#8. If the device lets you create a information base, that will be one other plus level.
Now that you just realized the necessity for a substitute for SharePoint, allow us to discover some content material and work collaboration apps under that does even higher.
Confluence
Confluence is a content material collaboration and documentation software program from Atlassian. It serves as a substitute for SharePoint, offering an choice to sensible groups for straightforward distant work. It focuses on creating and managing content material.
So it turns into straightforward to create and set up paperwork, assembly notes, challenge plans, software program codes, design wireframes, and extra on Confluence.
Moreover, Confluence is easy-to-use, permitting workers to apply it to cellular and computer systems with no steep studying curve.
The content material administration cloud app permits real-time collaboration, facilitating groups to edit and assessment content material collectively. Additionally, publicly shared Pages, Whiteboards, and Areas are simply accessible, similar to an internet app, with out signing up for an account.
It provides a variety of integrations with different in style instruments, enhancing its versatility. In style integrations embody Salesforce, Invision, Field, Slack, Groups, and so forth.
Aside from content material and work administration, Confluence helps model management, guaranteeing that every one modifications and revisions are tracked. Thus, should you discover any content material in an unsatisfactory state after an edit, you may roll again to the final identified good configuration immediately.
Pricing of Confluence: Begins from $5.75/consumer/month | Free plan additionally out there
Additionally learn: Confluence Vs. SharePoint
Google Workspace
Google Workspace is an all-in-one enterprise workspace suite that provides an expansive listing of apps so you may simply work on technical and artistic initiatives.
The flagship apps that you’ll typically work on for content material creation, sharing, and storage are Gmail, Meet, Drive, Docs, Sheets, Slides, Types, Websites, Preserve, Jamboard, Cloud Search, and Apps Script.
To increase the functionalities of your Google Workspace subscription, you will get Voice, Meet {hardware}, and AppSheet. AppSheet is the most recent providing from Google that lets you create internally and externally shareable net apps with out studying to code.
For office safety and administration functions, your corporation managers or IT admins can begin utilizing Google apps like Admin, Endpoint, Work Insights, and Vault.
Nearly all of the Google apps that allow you to create texts, pictures, net pages, slides, and many others., include a model management system as nicely. So you may restore outdated content material when required.
Google Workspace Pricing: Begins from $6/consumer/month/annual billing | Free plan out there
Additionally learn: Google Workspace Particular person: All You Have to Know
MangoApps
MangoApps is an inexpensive substitute for SharePoint. It provides a lot of the options you get from SharePoint.
For instance, there are intranet websites, information bases, worker communication portals, worker studying & improvement system (LMS), worker suggestions portal, engagement websites for the entire group, enterprise buyer communities, and self-service portals for purchasers.
These are simply pre-built options. Utilizing your personal tech and artistic expertise and MangoApps instruments like Workflows, Wikis, To-Do Checklist, Job Administration, Venture Workspaces, Pages, and Open APIs, you may create countless customized workflows on the device with none further expense.
You and your workers can begin constructing practical initiatives and content material libraries on MangoApps with collaboration in just a few hours after signing up for the device. It has a really brief studying curve when in comparison with SharePoint.
MangoApps Pricing: Begins from $12/consumer/month | 14-Day free trial out there
Field
Field is the content material cloud for all enterprise varieties which are in search of collaborative content material creation utilizing a digital whiteboard, like Field Canvas. Additionally, you may create content material approval and consumption processes utilizing Field Relay, the workflow automation device.
Field has confirmed use circumstances with in depth success in business sectors like Finance, Life Sciences, Authorities, Healthcare, Retail, Nonprofit, Media, Leisure, Training, and Skilled Providers.
You possibly can apply content material administration and work collaboration options of Field in departments like HR, Authorized, Gross sales, Advertising, Finance, and so forth.
Field focuses on cyber safety and information privateness, and therefore it has prestigious data of presidency and healthcare compliance for information storage. Field Content material Cloud has compliance certification towards worldwide laws like GxP Validation, GDPR, ITAR, PCI, HIPAA, ISMAP, FedRAMP, DSS, and so forth.
Pricing of Field: Begins from $20/consumer/month | Free plan out there
Helpjuice
Helpjuice lets you construct on-line information bases that combine with customer support software program like Freshdesk seamlessly.
The information base software program swimsuit is predicated on options like Content material Authoring and Formatting, Reporting and Analytics, Data Base Web site Customizations, Google-like Search Field, and In depth Integration with enterprise apps.
Its content material authoring device comes with varied annotation and textual content enhancing choices like textual content formatting, pictures, movies, interactive solutions, and extra. You possibly can arrange backend logic within the information base in order that the portal can present assist articles or troubleshooting steps based mostly on consumer inputs.
You can even collaborate on information base content material in real-time within the editor device by sharing the hyperlinks with different editors or creators. To not point out, there’s a dependable model management system to revive deleted content material. The information base portal can be customizable in keeping with website positioning practices so customers can discover your assist articles on Google Search.
Pricing of Helpjuice: Begins from $30/consumer/month minimal 4 customers | 14-Day free trial out there
Jostle
Jostle is a cloud-based worker success platform the place each member of a corporation can have a user-friendly intranet expertise. Whereas many could contemplate SharePoint a posh resolution, Jostle has a easy, accessible, streamlined, and visually interesting interface.
Its options, like information feeds, worker recognition instruments, and dialogue boards assist the workers foster a way of neighborhood by communication. Workers also can share their concepts and join with their colleagues utilizing the social networking options of this software.
Utilizing a corporation chart and worker listing, customers can simply discover and join with colleagues.
You can even combine Jostle with Google Workspace, Airtable, Asana, Dropbox, Evernote, Outlook, MS Groups, Salesforce, YouTube, and WordPress.
Pricing of Jostle: Begins from $75/individual/month | Free plan additionally out there
Document360
Document360 is primarily a platform the place you may create a web-based self-service information base in your workers. It may be used to create SOPs for sure groups and personal documentation for purchasers.
You possibly can create, set up, and publish KB articles and documentation on this user-friendly and searchable platform. Even novice customers can write and edit articles utilizing intuitive instruments. Document360’s model management can be utilized to trace modifications and handle doc historical past.
Furthermore, you get options like customizable templates and branding, built-in analytics and reporting, multi-language functionality, and integration.
Pricing of Document360: Begins from $149/challenge/month | Free plan additionally out there
Office
Office by Meta is a enterprise communication and collaboration platform that has established itself as a preferred SharePoint different with options like an intranet. Its Data Library is the place the place you may create, retailer, and share your information for straightforward entry and discovery by others.
Whereas utilizing this library to share all of your key sources, you may handle the file entry permission to find out solely the approved folks get entry to the delicate info. It additionally provides a search function for locating your required file shortly and painlessly.
Its wide selection of integrations contains SharePoint, HubSpot, Asana, OneDrive, Field, Smartsheet, TaskList, and many others. It additionally provides different options like teams, stay video, information feed, security heart, and insights.
Pricing of Office: Begins from $4/individual/month
ONLYOFFICE
If you’re a startup that finds a SharePoint subscription to be expensive, you need to use ONLYOFFICE. This collaborative workplace suite provides a free plan for startups the place one can create, edit, and handle varied file varieties like paperwork, spreadsheets, and displays.
On this platform, a number of customers work on the identical doc in real-time, and all of the modifications can be seen to all of the customers immediately.
It additionally has helpful doc administration options, comparable to historical past monitoring, model management, and feedback, that make it simpler for the customers to prepare and categorize the information.
Due to the seamless integration with cloud storage companies like Field, Dropbox, OneDrive, and Google Drive, you may simply retailer and entry essential information. Further integration help contains SharePoint, Jira, ChatGPT, Google Translate, Zoom, and AWS.
Aside from these, ONLYOFFICE protects the delicate information of your group with sensible safety features and permits admins to handle the entry permissions of all customers.
Pricing of ONLYOFFICE: Begins from $8/consumer/month
Conclusion
So, now know the perfect content material and work collaboration apps that may simply change your SharePoint initiatives and content material libraries. Additionally, all these Software program-as-a-Service (SaaS) instruments include scalable pricing choices, so you can begin with a small funding. When your work will increase, you may scale up.
In the event you don’t have a content material, work, and challenge administration device and in search of one, it might be sensible to take a look at any of the above options to SharePoint earlier than shopping for costly Microsoft 365 subscriptions the identical.
If you already obtained Microsoft 365 subscription, you needn’t migrate to any of those options from Sharepoint immediately by halting your corporation operations. Do it over time to maintain hold the enterprise workflows transferring.
Subsequent up, the perfect open-source headless CMS for app improvement.