Are you unable to determine when you want Confluence or Notion? This Confluence vs. Notion information will aid you make an knowledgeable choice proper now!
The digital working ecosystem relies upon extra on productiveness software program and repair (SaaS) instruments. Whether or not you develop apps, advertising and marketing content material, shopper merchandise, or digital companies, you should plan initiatives, brainstorm designs and content material, and retailer these securely on-line so challenge members can entry them seamlessly.
However selecting one for the upcoming challenge takes a whole lot of hours of analysis and trial on these instruments. You do not need to change the content material and work administration software program in the midst of a challenge, failing to hit the deadline. Due to this fact, I’m serving to you to determine well whether or not you want Confluence or Notion for your small business by evaluating Confluence and Notion head-to-head under.
What Is Confluence?
Confluence, by Atlassian, is a collaborative and data administration cloud app. It’s the residence of all your small business wikis, content material, brainstorming classes, product design sketches, and many others.
Individuals inside and exterior to your small business can use Confluence seamlessly to collaborate on concepts, create a draft of product design or content material define, and get approval from managers.
It could possibly be an actual problem in case your workplace assistant must rush to the archives and retrieve a folder of paperwork and wireframes from a previous challenge. It might waste hours, if not days. Confluence lets you keep away from such painstaking content material archival and retrieving processes by digitizing the entire course of.
Utilizing Areas, Web page Bushes, and Pages, you’ll be able to retailer hundreds of paperwork, plans, customary working procedures (SOPs), and many others., on-line. Retrieve them as you want with the press of a button. To not point out, Confluence makes distant and hybrid teamwork safe by providing role-based entry to content material and challenge assets.
Makes use of of Confluence in Companies
Discover under varied makes use of of Confluence in any enterprise, whether or not it’s on-line or offline:
- Documentation is among the many commonest makes use of of Confluence. Most companies use it to create Driver, Approver, Contributor, and Knowledgeable (DACI) documentation content material for decision-making, change administration, enterprise operations SOP, enterprise continuity SOP, and many others.
- When companies must create a technique for the upcoming investor aggregation, IPO launch, product launch, advertising and marketing, gross sales, or HR recruitment, they use Confluence.
- Content material publishing is one other main use of Confluence. On-line and offline publishers use Confluence to create content material technique paperwork. It turns into simpler to replace the technique doc quarterly or biannually or make advert hoc adjustments when the market exhibits sharp adjustments within the publishing business. All shared customers routinely get entry to the newest adjustments.
- Artistic professionals additionally use Confluence as a collaborative brainstorming software.
- You too can use it for product, service, cellular app, web site, and software program design by integrating it with inVision, Atlassian Workforce, Figma, and extra.
- Companies create workforce workspaces to offer groups entry to confidential paperwork, designs, discussions, and insurance policies in a safe on-line area the place each click on and alter they will audit.
How Does Confluence Work?
Confluence gives you and your groups with a dashboard that comprises a complete overview of duties, organizational updates, Areas actions, and extra. Atlassian has included the next interfaces into this content material and data administration software:
- Your identify and Area
- “Choose up the place you left off” characteristic for activity resumption
- “Uncover what’s occurring” feed displaying well-liked and adopted content material
- Areas encompassing all workspaces and pages created or shared with you
- Bulletins
- Private and workforce calendars
Confluence’s Areas is the central hub for all actions inside a challenge, workforce, division, or group. A small enterprise could have a single Area, whereas a multinational entity may have a whole lot of Areas.
Every Area comprises a number of Pages. As an example, the preconfigured Undertaking Administration Area in Confluence consists of pages for the challenge plan, choice documentation, and standing reviews.
In distinction to Notion, Confluence doesn’t allow unrestricted entry to Areas, Pages, or Blogs. Exterior collaborators might be invited, however they have to join a free or paid Confluence account earlier than they will take part in collaboration efforts.
Advantages of Utilizing Confluence
- Confluence permits companies to effortlessly create on-line data bases appropriate with smartphones, tablets, and computer systems.
- It makes the method of content material creation and publishing sooner by making a collaborative enhancing area, computerized consent to publish, and content material confidentiality options.
- Using Confluence to create and share enterprise content material provides an extra layer of safety, stopping unauthorized content material duplication and safeguarding towards ransomware assaults.
- There’s a model management characteristic in place so that you simply or your workforce members can return to the earliest or the newest model of content material effortlessly.
- IT firms that already use varied Atlassian productiveness SaaS instruments like Jira Software program, Jira Service Administration, Jira Work Administration, and many others., favor Confluence over different content material collaboration apps.
What Is Notion?
Notion is a workspace productiveness software for private, skilled, and enterprise functions. It combines challenge administration, note-taking, and data administration functionalities in a single cloud app. So, your staff, contractors, and distributors needn’t use completely different apps for various duties.
If your small business or gig must create databases, content material pages, shareable websites for skilled work, and many others., Notion bought you lined. Utilizing a whole lot of fields provided by Notion, you’ll be able to create an internet web page or app that has all of the customized factors you want.
For instance, Gantt charts, Tables, Galleries, Timelines, Names, Product Specs, Formulation, Telephones, Emails, and so many extra are left so that you can discover in Notion Pages.
Makes use of of Notion in Companies
Listed here are the first makes use of of Notion for any business entities:
- You possibly can create interactive paperwork as an alternative of conventional paperwork utilizing the Assembly Notes database of Notion. It may well accommodate doc properties like Created by, Attendees, Kind, Agenda, Motion Objects, Final Edited Date, a separate note-taking part for private opinions, and extra.
- You possibly can add varied sorts of views in your Notion database to transform it right into a challenge administration web page. Views you should use within the app are Desk, Timeline, Gallery, Checklist, Kanban, Calendar, and many others.
- For those who personal many initiatives, you’ll be able to create completely different workforce areas for every challenge and look at all of those side-by-side in your Notion residence web page.
- Its newest addition is Notion AI, a generative AI mannequin that may create slideshows, content material, SOPs, databases, tables, and enterprise concepts.
How Does Notion Work?
Beneath the hood, Notion is a sturdy relational database app. The place conventional databases solely can help you make queries and retrieve one or many knowledge, Notion allows you to create tales out of databases. If you create a number of pages on Notion, you’ll be able to hyperlink these pages to inform the story you need them to.
The first component of Notion is Pages. A New Web page comes with the next customary customizations:
- Title (Icon, Cowl, and Remark)
- Begin writing with Notion AI
- Add new content material blocks like
- Import
- Templates
- Desk
- Board
- Timeline
- Calendar
- Checklist
- Gallery
If you wish to create distinctive experiences for workers and purchasers, you can begin from an empty web page. On an empty web page, you’ll be able to add many blocks, and a few of them are as under:
- Textual content
- To-do Checklist
- Bulleted Checklist
- Toggle Checklist
- Media
- Code
- Hyperlinks
- Linked view of databases
- Buttons
- Desk of content material
Above Pages, there are Workspaces (for all the enterprise) and Teamspace (for particular person initiatives or groups). A bonus of Notion over Confluence is you’ll be able to publish your wiki or journal on-line, and anybody on the web can view the printed content material with out signing up for Notion.
Advantages of Utilizing Notion
- Anybody can begin constructing Pages and websites on Notion.
- Notion pages are viewable utilizing net browsers with out putting in or subscribing to Notion.
- You possibly can get pleasure from the advantages of the relational database on Notion.
- Notion gives intensive web page view varieties like timeline, desk, record, gallery, and many others.
- Its doc creation module permits you to add 100+ blocks to insert customized content material.
Additionally learn: Notion Dashboard Templates for Seamless Activity Administration
Confluence Vs Notion: A Function-Clever Comparability
| Function Comparability | Confluence | Notion |
| Consumer Interface and Expertise | Its UI is simple to navigate A dashboard-like view on the Overview web page Easy accessibility to Current Pages, Areas, Templates, and many others., on the highest panel |
A sidebar for all Teamspaces and Pages. No dashboard; should develop manually An Import button to get content material or initiatives from third-party sources The UI is a bit complicated on the first sight |
| Studying curve | Nearly no studying curve | Intensive if you wish to use all of its options than easy Pages |
| Cell app | Obtainable | Obtainable |
| Desktop app | Not obtainable | Obtainable |
| File add and cloud storage allowances | 2 GB to limitless and varies with the subscription | 5 MB to limitless, in response to the subscription you select |
| Actual-time enhancing by collaborators | Sure | Sure |
| Templates | Greater than 100 for a lot of enterprise use instances | Restricted templates As much as 65 had been made by Notion. Should depend on third-party paid or unpaid Notion templates |
| Workflow automation | Constructed-in with apps and integrations | Should develop manually or purchase Notion templates that provide workflow automation |
| Digital whiteboards | Free integration with third-party whiteboard apps like Miro, inVision, Mural, and many others. | Solely view mode for on-line whiteboards like MiroNo real-time collaboration |
| Model and web page historical past | Limitless for all tiers | 7 days for Free, 30 days for Plus 90 days for Enterprise Limitless for Enterprise |
| Integration with Atlassian apps | Appropriate with all Atlassian apps | Restricted help for Atlassian apps |
| Resume work | Devoted Residence web page to renew work | No Residence web page Should search unfinished Pages manually |
| All integrations | Greater than 100 High integrations: Gliffy, Markdown, MacroSuite, Scaffolding, LaTeX Math, HTML for Confluence, and many others. | As much as 60 apps. High integrations are Figma, Slack, GitHub, and many others. |
| Service stage settlement (SLA) | 99.9% uptime SLA for Premium and above plans | No customary SLA declared by Notion Customized SLA provided by the gross sales workforce for big companies |
Actual-World Functions of Confluence
Create Software program How-To Articles
Companies both creating apps and web sites or bodily shopper items use Confluence to create how-to articles. Such a Web page on Confluence gives step-by-step steering for utilizing a product or software program. Right here, you typically add two separate titles: one for the Directions and the opposite for Associated Content material. It additionally permits you to import How-to content material from Phrase, Docs, and many others.
Brainstorming
Many artistic businesses and enterprise groups additionally use Confluence to generate concepts and validate nice concepts in a collaborative strategy. By linking Confluence with Mural, you’ll be able to deliver within the Mural whiteboard instantly on a Confluence Web page. Thus, the collaborators and builders may have direct entry to the preliminary concepts and contexts to develop profitable designs or merchandise.
HR Data Base Administration
If you wish to create an inexpensive HR administration portal, use this template from Confluence without cost. An HR portal with completely different views for HRs and staff may value you hundreds of {dollars}.
Contrarily, Confluence gives you this without cost. The template comes with intensive HR administration content material fields like Go away/Time Off, Well being and Wellness, Worker referral coverage, 401K program, and many others.
Actual-World Functions of Notion
Conferences
Many sensible companies use Notion to plan, host, and shut conferences. On a gathering web page, you’ll be able to add helpful buttons for fast data on assembly organizers, attendees, forms of conferences, and calendar occasions.
Such pages additionally embrace different database objects like getting began with conferences, Design sync, Dash planning, Design standup, and many others. Utilizing the Desk view for a gathering; you’ll be able to rapidly convert the notes into segmented knowledge for Ideation, Standup, Coaching, and many others.
Docs
Making a Docs website is essentially the most environment friendly use case of Notion. Companies combination all of their confidential and non-confidential paperwork in a single place on Notion. For this goal, you may get began with the Docs template of Notion.
It comprises customary paperwork on the Just lately edited web page like Tech Spec, product necessities doc (PRD), Brainstorm, and many others. You possibly can additional filter the docs utilizing a Desk by Class for higher understanding.
Confluence Vs. Notion: The Verdict
If you’re on the lookout for automation, web page reporting, analytics, intuitive real-time collaboration, and affordability, it is best to choose Confluence over Notion.
Notion shouldn’t be appropriate when:
- You want intensive workflow automation
- The enterprise depends on varied Atlassian apps
- Trendy wiki, data base, and doc enhancing options
- Sturdy model management
- Advanced role-based entry to at least one Confluence Web page to completely different events like purchasers, distributors, and inside staff
- Constructed-in and superior reporting and analytics
From the pricing perspective as effectively, Confluence is a more sensible choice. Its Free subscription is sweet for a small enterprise of as much as 10 staff. Comes with limitless Pages, Areas, and app integrations. To not point out, 2 GB of free area for file importing. Whereas the Free plan of Notion comes with very restricted companies and is just appropriate for a person.
For those who improve and scale up your Confluence subscription, the Premium plan would solely value $110 for 10 customers monthly in comparison with $180 for the Notion Marketing strategy. Confluence Premium gives Limitless storage, Analytics, Consumer permissions, IP permits itemizing, and extra.
Subsequent up, Confluence Vs. Jira: Realizing Their Similarities and Variations