Enterprises in right this moment’s fast-paced, technology-driven surroundings require top-of-the-range collaboration and note-taking software program to stay aggressive.
From college students and professionals to mission workforce members, a instrument that helps within the efficient and environment friendly administration of data is a must have.
Confluence and OneNote are widespread collaboration and note-taking instruments which were round for some time, and the massive person bases they’ve between themselves have made them dependable and trustable choices.
Should you’re having bother deciding between the 2, we’ve bought you coated. Our information provides a complete comparability comprising the very particulars of their features that will help you make a shopping for resolution. Welcome on board.
Overview of Microsoft OneNote
Microsoft OneNote is a digital note-taking and organizational app facilitating private and workforce productiveness. The software program permits customers to create, seize, set up, and share to-do lists, hand-written notes, concepts, photos, audio, and video recordings in a versatile, searchable digital pocket book.
OneNote gives sensible options like password safety, pocket book tagging, and integration with different Microsoft purposes like Phrase and Outlook, making it straightforward to share and collaborate. Most significantly, OneNote has a flexible and user-friendly person interface that makes it well-known amongst groups that should cooperate on any mission.
Additionally learn: Prime Be aware Taking Apps to Digitalize Your Notes.
Overview of Confluence
Confluence is a workforce collaboration instrument by Atlassian and is explicitly designed to assist with content material creation and data administration. The app gives a centralized platform the place workforce members can create, share, set up, doc, and focus on plans and concepts in a single central place.
Confluence’s main options embody blogs, wikis, and pages that allow customers to create and handle content material whereas preserving every doc’s historical past and context.
The instrument can simply combine with Trello and Jira, making workflow automation and mission administration seamless. The app is good for small and enormous enterprises because it helps streamline data sharing and makes it readily accessible to each workforce member.
Confluence vs. OneNote: How They Work?
How Confluence Works
Confluence facilitates enhanced teamwork and collaboration by enabling members to share, save and set up content material. Customers can construct mission plans, make notes and submit particular person and workforce mission wants concurrently, in addition to with the ability to improve suggestions by including feedback.
Your feedback as a workforce member can be found to your entire workforce in real-time, and so they can reply accordingly. The instrument’s cloud-based structure and user-friendly interface guarantee the entire workforce can handle tasks wherever they’re, regardless of their system.
Atlassian has enabled customers to combine Confluence with third-party purposes resembling Jira Align and Jira software program. The instrument can also be suitable with different third-party apps, which means most company customers will possible discover the instrument integrates with the mission administration instruments they’re already utilizing. This allows customers to streamline their enterprise operations, thus empowering their groups to collaborate and work extra effectively.
How OneNote Works
OneNote facilitates digital note-taking and provides customers a centralized hub to save lots of notes, analysis, and plan related data, which they will use later at residence, workplace, or faculty.
The app provides notebooks you need to use indefinitely, which means you not have to fret about pen and paper. Nonetheless, if and if you want bodily notes, the instrument makes it straightforward to print and distribute notes because you solely want to interact the search perform to retrieve required data so long as you bear in mind a key phrase, even for those who forgot the date.
OneNote is hosted on-line, which means customers can all the time entry it on the go so long as they’ve an web connection.
Confluence vs. OneNote: Advantages
Advantages of Utilizing Confluence
Confluence can convey loads of modifications in your enterprise for those who all the time take care of massive tasks spanning a number of groups or places. The app will improve your effectivity by introducing the next advantages:
➡️ Time-saving: Confluence eliminates the time-consuming back-and-forth communication since you possibly can add paperwork the place managers and editors can point out required modifications in real-time. The supply of readymade templates means mission documentation might be achieved shortly and simply, whereas transparency makes it straightforward to remain on schedule.
➡️ Distant capabilities: Workforce members don’t should journey or work from the precise location – they will cooperate without having face-to-face conferences as they will sync by way of Android and iOS gadgets.
➡️ Centralized information storage: You may retailer all of your information in a single area, however you can create totally different workspaces for various departments. This characteristic permits for simpler collaboration between departments.
➡️ Modifying: You need to use the instrument’s web page and file versioning functionality to edit and save paperwork however retain the unique file for later entry, which means earlier variations are all the time out there for reference.
➡️ Communication: Challenge leaders could make bulletins to handle complete or customized teams in addition to particular person members with firm updates.
Advantages of Utilizing OneNote
OneNote permits customers to format texts, create tables or drag and drop photos, in addition to including audio and video recordings to notes. Different advantages of utilizing the instrument embody the next:
➡️ Notes digitization: The app can acknowledge and convert hand-written notes into textual content electronically, in addition to enabling the scanning of hand-drawn diagrams and their insertion into notes – useful throughout brainstorming periods.
➡️ Notes sharing: The instrument facilitates straightforward sharing of notes with others – they will view and edit your notes, guaranteeing workforce members can work and transfer concurrently whereas giving and receiving suggestions.
➡️ Transfer between gadgets: The software program is suitable with Home windows, iOS, Mac, and Android gadgets.
➡️ Excessive-level safety: OneNote ensures the best safety related to Microsoft utilizing person identification, information encryption, and password-protected particular person notebooks.
➡️ Free to make use of: The app is good for customers on a funds as you possibly can select between the free and low-cost variations earlier than committing to the premium variations.
➡️ Integrations: OneNote simply integrates with different Microsoft merchandise making it potential to seek advice from important information with out switching purposes.
➡️ Straightforward information group: The app permits the creation of particular person notebooks utilizing totally different templates, so information group turns into a breeze.
➡️ Versatility: OneNote’s versatility permits staff to customise the instrument to suit their wants, whether or not engaged on a easy or complicated mission.
Confluence vs. OneNote: Comparability
Options
OneNote is designed explicitly for note-taking and organizing content material into digital notebooks. It comes with important instruments for formatting – altering coloration, fashion, or fonts or including photos, video, and audio information to textual content. Furthermore, you possibly can write and draw by hand earlier than changing your notes into textual content, in addition to with the ability to seek for texts out of your saved notes. This characteristic permits customers to share notebooks and work concurrently.
Confluence facilitates an incredible quantity of collaboration between members along with note-taking capabilities. Customers can create, handle, retailer, and set up information and monitor duties and workflows for workforce tasks. Furthermore, the app permits customers to control out there themes, templates, and macros to tailor content material for particular individualized wants. Confluence has extra superior instruments to allow monitoring modifications, leaving feedback, and communication along with entry controls, reporting instruments, and audit trails.
Pricing
OneNote is free for customers with a Microsoft account however has fewer options.
Conversely, Confluence is a completely paid instrument requiring a subscription however comes with a free-trial interval. The precise value of Confluence is set by the variety of options you choose and the variety of customers.
Consumer Interface – Ease of Use
OneNote’s person interface appears extra user-friendly and simpler to get round because it resembles a digital pocket book. The primary display presents a listing of notebooks, with every pocket book having sections and pages you possibly can organize as you want. You may simply add footage, texts, and different types of media as you need or set up your notes utilizing tags and labels.
Confluence’s interface might be sophisticated and has a steeper studying curve. The instrument is open to a number of customization, with the principle display having a dashboard you need to use to alter widgets in addition to devices displaying necessary data. You may set up your content material by creating areas, pages, and blogs, in addition to including textual content, photos, audio, movies, and different media to the present textual content. Utilizing model or workforce themes, colours, and logos, you possibly can customise pages and areas.
Integration
Being half and parcel of the Microsoft Workplace suite, OneNote works seamlessly with distinguished Microsoft apps like PowerPoint, Excel, and Phrase. Because of this, you possibly can simply import professional articles between OneNote and the opposite apps. You too can share your notes by way of OneDrive and Microsoft Groups, in addition to different third-party apps like IFTTT or Zapier, that facilitate workflow and activity automation.
Confluence simply integrates with extra third-party apps than OneNote, with the listing consisting of well-known apps like Slack, Trello, Jira, and Salesforce; in consequence, it’s simpler for groups utilizing the app to collaborate effectively. The Confluence market is chockfull of extra apps and add-ons you possibly can set up relying in your particular person wants. Some distinguished examples embody the flexibility so as to add flowcharts, diagrams, or thoughts maps to your pages by putting in the related apps. Customers can join their apps to widespread cloud storage service suppliers like Google Drive or Dropbox.
Efficiency
Confluence is a web-based note-taking and collaboration app requiring an web connection. The app’s efficiency is tremendously enhanced or diminished primarily based on the velocity and reliability of your web connection and your laptop’s or different system’s reminiscence and processing energy. Confluence might be barely slower in displaying content material or loading pages than OneNote in case your web connection is sluggish or unstable. On the flip facet, although, the app has extra superior instruments and may deal with much more content material, making it a perfect alternative for organizations and enormous groups.
Alternatively, OneNote is a smaller app suitable with most PCs, laptops, smartphones, and tablets. You don’t want an excessive amount of reminiscence or processing energy to run OneNote, as it really works seamlessly with older gadgets, together with less-powerful gadgets. Probably the most thrilling factor about utilizing OneNote is that you need to use it with out web connectivity, which means customers could make vital edits or different modifications to their notes whereas on the go in areas of restricted or poor connectivity. Nonetheless, notice that the app’s efficiency when utilizing or storing massive media notebooks or these with extra media information will get affected when utilized in areas of poor web connectivity.
OneNote vs. Confluence: Use Instances
Confluence
Europe’s top-flight leisure and communication outfit Sky boasts a workforce of over 30,000 distant staff who’re relied upon to ship authentic motion pictures and subscription information to a buyer base exceeding 22 million. Such a big workforce unfold over 32 distant places requires the best degree of collaboration to work successfully and preserve belief and visibility. Revealing that the corporate makes use of Atlassian’s Confluence, Sky’s software program growth supervisor David Grierson indicated that utilizing the app enabled them to interrupt down data silos.
In response to Grierson, along with traceability, Confluence solidified its grip on audibility by enhancing the visibility of growth as a substitute of getting issues hidden in silos. For Sky, introducing Confluence turned a recreation changer as a result of whereas the app’s instruments didn’t present solutions, they confirmed them the questions they wanted to ask and opened the corporate’s workforce members to a tradition of open communication that by no means existed earlier than.
OneNote
Utilizing OneNote has helped worldwide blogger, speaker, writer, and YouTuber Stale Hansen develop a much-desired work-life steadiness. Hansen has used the Microsoft suite of merchandise for a minimum of eight years and was all the time on the lookout for a brand new know-how that might simplify his life so he may abandon the behavior of all the time having to examine on his cellphone. In response to him, discovering OneNote was a deal maker because it enabled him to regain misplaced time which he now makes use of to narrate with household, enhance work high quality, and bask in watching “Star Wars.”
Hansen reveals that he makes use of OneNote each day at work to outsource his concepts, ideas, to-do lists, assembly notes, duties, and whiteboard periods in a single location – his fundamental pocket book. He information each concept that pops up in his head, which he may have simply forgotten. Since he performs a number of roles in his enterprise, the app helps him file data and discover it when looking. For Hansen, OneNote is the last word instrument he believes anybody in an analogous scenario ought to undertake.
Closing Ideas
OneNote and Confluence are dynamic note-taking and collaboration software program providing totally different options you’d discover appropriate primarily based in your wants and necessities. Should you’re nonetheless on the fence, right here’s what we stated.
Select Confluence if you’re on the lookout for an app that:
- Facilitates real-time collaboration of tasks and paperwork
- Shops information in a single location
- Integrates modifying, collaborative writing, and managing blogs, pages, and wikis
- Gives a historical past of modifications made
Alternatively, select OneNote for those who’re thinking about a instrument that provides:
- Actual-time collaboration permits a number of customers to work concurrently
- Provides optionally available password safety
- Simply integrates with Microsoft instruments and accesses a number of gadgets
- It helps customizable notebooks in addition to having a strong search characteristic
Whenever you examine Confluence vs. OneNote, you notice there’s a skinny line separating note-taking and Collaboration instruments. The “finest instrument,” due to this fact, is determined by your wants. Select OneNote if you’re on a funds or Confluence for those who don’t thoughts spending cash to entry premium options.
Subsequent, take a look at the detailed article on Confluence Vs. SharePoint.